How much wine do I need for 250 guests?

You need 164 bottles of wine for 250 guests at a corporate event. This provides 711 total servings with a 15% buffer to ensure you don't run out.

How much wine per person for a corporate event?

Plan for 2.8 servings of wine per person at a corporate event. This accounts for the fact that not everyone drinks alcohol and consumption naturally slows as the event progresses.

How many servings are in a bottle of wine?

One bottle of wine contains 5 servings. For 250 guests, you'll need 164 bottles to provide 711 total servings.

What percentage of guests will drink wine at a corporate event?

At a corporate event with 250 guests, approximately 163 guests (65%) will actively drink. Our formula accounts for this when calculating the 164 bottles you need.

Should I buy extra wine as a buffer?

Yes! Our calculation of 164 bottles already includes a 15% buffer (21 extra bottles). This ensures you won't run out even if some guests drink more than average. It's always better to have leftovers than to run short.

How long will 164 bottles of wine last for 250 guests?

164 bottles of wine will last approximately 3 hours for 250 guests at a corporate event. This calculation factors in the natural slowdown of consumption as the event progresses.

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How Much Wine for a 250 Guest Corporate Event?

You will need approx.

🍷

164

bottles of wine

For a 250-guest corporate event lasting 3 hours

info 15% buffer included

711

Total servings

2.8

Per person

+21

Buffer bottles

How We Calculated This

Our bartender-tested formula, step by step

Estimate actual drinkers

250 guests × 65% drinking rate

= 163 drinkers

At xlarge events, about 65% of guests typically drink alcohol.

Calculate base consumption

163 drinkers × 1.5 drinks/hour × 3 hours

= 734 base drinks

Industry standard is 1.5 drinks per person per hour for a 3-hour event.

Apply consumption decay

Adjusted for drinking slowdown over time (decay factor: 2.65)

= 648 adjusted drinks

People drink faster in the first hour and slow down as the event progresses.

Apply corporate event modifier

× 1.1 (+10% for wine)

= 711 wine servings needed

Corporate Events typically consume 10% more wine than average.

Convert to bottles

711 servings ÷ 5 servings per bottle

= 142.2 bottles (raw)

Each bottle of wine provides 5 servings.

Add 15% buffer & round up

142.2 × 1.15 = 163.5, rounded up

= 164 bottles

Always round up and add a buffer. Running out is worse than having leftovers!

✓ Why trust this formula?

Based on industry standards and refined by bartenders with 30+ years of experience. We factor in consumption decay (people drink less as events progress) and real-world drinking percentages.

📊 Quick Reference: Wine by Guest Count

Guests	Wine Needed	Total Servings
25 guests	17 bottles	71 servings
50 guests	33 bottles	142 servings
75 guests	50 bottles	213 servings
100 guests	66 bottles	284 servings
150 guests	99 bottles	427 servings
200 guests	132 bottles	569 servings

* All calculations include a 15% buffer. Amounts for corporate event.

The Essentials

🍷 164 bottles Wine

2 pieces Wine opener/corkscrew (Have a backup!) Buy

326 glasses Wine glasses (or plastic) (2 per drinker for variety) Buy

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The Host's Secret

Editorial Curation

ATMOSPHERE

"Most corporate guests self-limit to 2 drinks max - don't over-order."

Pro Tip #1

PREPARATION

"Wine outsells beer 3:1 at corporate events - flip your usual ratio."

Pro Tip #2

TIMING

"40% of corporate guests leave within 90 minutes - peak consumption is minutes 15-60."

Pro Tip #3

SERVICE

"Weekday events consume 35% less than Friday events."

Pro Tip #4

PRESENTATION

"Always have premium non-alcoholic options prominently displayed."

Pro Tip #5

🛒

Buying Guide

Focus on quality over quantity for corporate events. Stock premium wines and craft options rather than bulk quantities. Have elegant non-alcoholic options visible - many professionals choose not to drink at work functions. A sophisticated sparkling water with citrus is always appreciated.

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